5.5 Mandatory requirements for programme units

Since the 2002 version of the Handbook on Monitoring and Evaluation for Results, requirements for evaluation practices have been adjusted in many ways. Table 25 lists the policy requirements before and after the introduction of the Evaluation Policy in 2006. As discussed in Chapter 3, each evaluation plan should indicate, at a minimum, mandatory evaluations. The implementation status of the evaluation plan and committed actions in management responses will be monitored by responsible oversight units in ERC.

Table 24. Mandatory evaluation-related requirements


Before (2001 - May 2006)

The Evaluation Policy 2006

Project Evaluation


Only mandatory when required by a partnership protocol (including Global Environment Facility) and included in the project document. Strongly recommended to evaluate pilot projects before replication or upscaling, projects that are going into a next phase, and projects more than five years for accountability and learning purposes.

Outcome Evaluation

A certain number of them are required during the programme period, depending on the size of the total programme.

Outcome evaluations or outcome-oriented evaluation planned in the evaluation plan. For more information on outcome information requirements, see the evaluation section in the POPP.

Evaluation Plan

Country-level evaluation plan is prepared by country offices electronically, and submitted to the Evaluation Office for approval.

All programme units are required to prepare a plan for the programme period. It is made available to the Executive Board along with the programme document before its approval. It is uploaded in the ERC to monitor and report on evaluation compliance. The Evaluation Office no longer reviews or approves the evaluation plan.

Management Response


All evaluations require a management response. It is entered in the ERC to monitor and report on the status of committed follow-up actions.

Information Disclosure in the ERC

It contains evaluation plans and reports for UNDP country offices. It is accessible to UNDP account holders only. It is optional for programme units to upload information.

Programme units are required to upload evaluation plans, ToRs, reports, and management responses. ERC also contains summary reports, information on evaluation focal points in each programme unit and various reporting tools for all programme units. It is a publicly accessible site.












Evaluation requirements for associated funds and programmes

The evaluation units of the Associated Funds and Programmes—United Nations Capital Development Fund (UNCDF), United Nations Development Fund for Women (UNIFEM) and United Nations Volunteers (UNV); their programme units, such as regional, sub-regional and country offices; as well as Headquarters-based thematic units carry out evaluations of their respective initiatives. Box 31 outlines their respective mandatory evaluation requirements.

Box 31. Mandatory evaluation requirements for UNDP associated funds and programmes

  • UNCDF—Mid-term and final evaluation of all programmes of a duration of five years or more and a budget of USD 2.5 million or more, or when stipulated in a partnership agreement. Project evaluations of UNCDF funded (or UNCDF and UNDP joint projects) should be included in the relevant UNDP country office evaluation plan. UNCDF also carries out strategic, thematic and outcome evaluations.
  • UNIFEM—One thematic assessment every two years and one evaluation during the lifecycle for all programmes with a budget of between USD 1 million and USD 3 million. A mid-term and final evaluation is required for all programmes with a budget of USD 3 million or more.
  • UNV—Evaluation of programmatic initiatives financed from the Special Voluntary Fund, thematic assessments in accordance with organizational priorities, and project evaluations as required by a partnership protocol.